Workflow

Stakeholder Review Workflow

Share interactive prototypes for sign-off, collect structured feedback, track decisions, and close the loop — without a single email attachment.

✅ Workflow5 min read

Overview

The review workflow gives stakeholders a frictionless way to interact with your prototype and leave feedback. Designers see all comments and decisions in the builder, triage them per page, and mark reviews closed when sign-off is complete. The Plan panel tracks review status as a completion gate.

Creating a review

Open the Reviews panel

In the builder click the Reviews button in the top bar (speech-bubble icon with badge). The panel slides in from the right.

Fill in the review form

Enter a title (e.g. "Sprint 3 sign-off"), an optional due date, and the assignees — type email addresses or pick from existing team members.

Submit

Click Create review. A unique review link is generated and copied to your clipboard. Assignees receive an email notification with the link.

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No sign-in needed: Review links are publicly accessible. Anyone with the link can view the prototype and leave comments — they don't need a WireFlow account.

The reviewer experience

When a stakeholder opens the review link they see the fully interactive prototype in the Review player. They can:

Navigate between pages using the prototype links
Click anywhere on the canvas to drop a pin comment at that exact location
Type their name (or remain anonymous) and their comment text
Mark their overall decision: Approved, Changes requested, or Needs discussion

Managing feedback in the builder

Back in the builder the Reviews panel shows all open reviews. Each page thumbnail in the Pages list shows a coloured status pill:

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Approved

All reviewers have approved this page. The Plan gate ticks automatically.

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Changes requested

At least one reviewer wants changes. Comments are pinned on canvas.

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Needs discussion

Flagged for a conversation before a decision can be made.

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Pending

Review sent but no decisions recorded yet from this reviewer.

Resolving comments

Click a pin on the canvas to read the comment. After addressing it, click Resolve. Resolved comments are hidden from the canvas but remain in the review history. When all comments on a page are resolved and decisions recorded, you can close the review.

Closing a review

In the Reviews panel click Close review. This:

Marks the review as closed (the link still works for read access)
Ticks the Stakeholder approved gate in the Plan panel for each approved page
Sends a notification to all assignees that the review is complete

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Closing is final: Closed reviews cannot be reopened. If new feedback arrives after closing, create a new review. Historical comments are always preserved.

Content review assignment

The Content finalised gate in the Plan panel is separate from the stakeholder review. Assign a content writer to specific pages by tagging them in a review with the note "content check". When they resolve all copy comments and approve, the content gate ticks.